Completed Application and Permit Fee are due 30 days before event date. A Late Fee will be added if Application and Permit Fee are received less than 30 days before event date.
Application submittal does not guarantee permit approval.
50-2500 attendees = $100 Greater than 2500 attendees = $250
Per individual participant = $2
Minimum per special event = $100
All tents must be a minimum of 20 feet from existing building and vehicular traffic - parked or moving.
Staking tents on City property is not permitted. To avoid damage to underground lines, tents must be secured with water barrels. A Certificate of Flame Resistance for tents, canopies or other membrane structures totaling 200 sq. ft. and larger must be provided no later than 10 business days before event for permit approval. All electrical equipment and installations shall comply with currently adopted version of the National Electric Code.
Please review requirements regarding electrical, fence and tents posted on our web site at planoparks.org, Special Event Permits, or at Building Inspections Department - Handout and then initial the following acknowledgement:
I, the undersigned, have reviewed and will abide by the requirements provided in the Building Inspections Department handout.
If yes, the proposed location(s) must be indicated on the event site plan. Texas Dept. of Insurance Certificate of Inspection required no less than 10 business days before event for permit approval.
Provide copy of written contract between the Organization and a Certified Traffic Control Contractor (CTCC) for CTCC to provide cones (standard traffic cones - minimum 18”), barricades (Type I) and signage services for the event. This includes setup and takedown of cones, barricades, message boards and all signage required for road and/or lane closures on or near any public street in Plano. This will be required on ALL events where the event requires the use or alteration of public roadways in the City of Plano.
If "Available" is selected, provide a copy of TABC Permit and insurance.
If yes, please submit a list of signage sizes and proposed locations. Signage must be indicated on the event site plan. Walk/Runs that utilize any portion of the park trail system must post signage at trail entry points to notify leisure trail users of walk/run in progress.
A hand washing station must be provided and indicated on the site plan for permit approval.
If yes, attach fee schedule, include admissions, registrations and amusements.
If any portion of the event will be held on private property (including parking), please provide the following:
Additional items, agreements and/or permits needed (varied by event)
1) Building Inspection Department *
2) Environmental Health Department *
3) Fire Department *
4) Parks & Recreation Department *
5) Police Department *
6) Public Works Department*
7) Risk Management Department*
8) Animal Exhibition Permit
9) Clean-Up Deposit or Surety Bond
10) Amusement Ride – Texas Dept. of Insurance Certificate of Inspection
11) State Permit (as applicable)
Insurance coverage must be provided for the day of the event. The following shall be listed in the Description
of Operation; "The City of Plano, its’ officers, officials, employees, boards and commissions, agents, and
volunteers are to be covered as “additional insured”, as required by contract in respect to: liability arising
out of premises owned, occupied or used by the Festival/Event.” The coverage shall contain no special
limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers.
Commercial General Liability: $1,000,000 limit per occurrence for bodily injury, personal injury and
property damage, $2,000,000 Aggregate. If food is being provided to attendees or participants,
Festival/Event must provide Product Liability in the amounts listed above. NOTE: The aggregate loss
limit applies to each event.
City prefers that insurance be placed with insurers with a Best’s rating of A-:VI or A or better by Standard
Certificate address is City of Plano, Attn. Special Events, P O Box 860358, Plano, TX 75086-0358. The full
list of requirements is available for downloaded below.
Plano Parks & Recreation Department
P O Box 860358, Plano, TX 75086-0358
1409 Ave K, Plano, TX 75074
Phone 972-941-7250 Fax 972-461-6882
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