Plano Tree Fest 2019
The City of Plano was selected by the Texas A&M Forest Service as the official 2019 Texas State Arbor Day Celebration location! Join us and other Eco-friendly vendors on Saturday, November 2nd to educate your community. We are only accepting Eco-Friendly and Plant Based Vendors.
You are responsible for your own tables, chairs, tent, weights, clamps, or any other equipment you may need to display your items. Please note that there will not be access to electricity or water.
There will be a limited number of food vendor spaces available to ensure everyone is successful. Food vendors will be selected based on diversity of selection offered. This means that we will have to deny multiple food vendors offering the same product.
If you have further questions, you can email Haley Gatlin at HGatlin@Plano.gov
I agree to set-up and be ready for sales by 10:30am on the day of the event, unless I notify the City of Plano's Events Coordinator by close of business on November 1st. I agree to remain onsite until the closing of the event at 5:00pm. I understand that violation of these requirements will forfeit my fee and the ability to participate in future events sponsored by the City of Plano.
Entry Form and photographs must be submitted in one application. Applications and payment are due Friday, October 4th. Payments are strongly encouraged to be made through the online portal, which will be provided to you upon your selection to participate in the event. Alternate payments should be made out to the City of Plano and mailed to City of Plano Special Events, 1509 H Avenue, Plano, TX 75074. Your application will not be considered complete until payment has been received. To pay over the phone, contact Haley Gatlin at 972-941-7288. after submitting application. We can accept Visa, MasterCard, Discover, and American Express.
Cancellation Refund Policy:
Artists / Artisan
Non-ProfitOrganization must have active 501(c)(3) certificate and submit documentation as such with application.CorporateAny for-profit entity, including independent consultants for other commercial organizations, that obtains revenue through the sale of goods and services. Excludes food & beverage providers.
Be specific and include all items. Food & beverage providers: please provide your menu here. Please list what eco-friendly practices your business follows.
Please understand that we have limited booth space and want all booths to be appropriate for this event. Once the application is received, the event organizers will determine if you are a good fit for this event and contact you within the week. We also do not want vendors selling the same items. In that case, the first vendor of that type to apply and pay will have the opportunity to be at the event.
Vendor must commit to staffing a booth and offering services during all event hours. For good and valuable considerations received, the undersigned agrees to indemnify and hold harmless the City of Plano, its members, officers, directors, employees, sponsors, volunteers, contractors and agents from any and all liabilities, obligations, claims, damages, diminution in value, costs, and expenses (including all court costs
and reasonable attorney fees) (collectively, “claims”) that the undersigned may suffer or incur prior to, during, or following
participation of the event in the Oak Point Nature Preserve, including any injury to persons or property under my
control or to persons or property of my agents, employees or invitees from any cause, including but not limited to theft or
loss of property. The undersigned recognizes the hazards of participation in an outdoor event and assumes all risks of
participation; refunds will not be given in the event of inclement weather. In consideration of the City of Plano allowing me to participate in this event and being aware of the possible injuries that could occur to me as a result of that participation, I, on behalf of myself, release all City of Plano officials, employees, and agents from any and all injuries and damages whatsoever arising from my participation in this event.
I, my heirs and representatives, agree to indemnify, save and hold harmless the City of Plano, its officials, employees and agents from any and all claims made by me or my insurer for injuries or damages related to this event event.
I agree that the City of Plano, its officials, employees, agents, and representatives have the right to use photographs of me taken at the event without payment to me.
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