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Haunt Jaunt 5K & Fun Run Vendor Application

Steps

  1. 1. Agreement of Participation
  2. 2. Entry Form
  3. 3. Waiver
  • Agreement of Participation

    1. hauntjaunt banner

    2. Haunt Jaunt 5K and Fun Run

      Be a part of the City of Plano's spookiest event of the year! Vendor space is one 8-foot table. You will be provided your table and chairs. You are responsible for your own tent, clamps, or any other equipment you may need to display your items. Please note that there will not be access to electricity or water.

      There will be a limited number of food vendor spaces available to ensure everyone is successful. Food vendors will be selected based on diversity of selection offered. This means that we will have to deny multiple food vendors offering the same product.

      If you have further questions, you can email Laura Fair at LauraF@plano.gov

    3. Application Deadline: October 1

    4. AGREEMENT OF PARTICIPATION

      I agree to set-up and be ready for sales by 5:00pm on the day of the event, unless I notify the City of Plano's Special Events Supervisor by close of business on October 1.

      I agree to remain onsite until the closing of the event at 9:00pm. I understand that violation of these requirements will forfeit my fee and the ability to participate in future events sponsored by the City of Plano.

    5. Entry Guidelines:

      • Vendor acknowledges that submission of application does not guarantee acceptance into event. Photos of products displayed are encouraged to be submitted with application. Vendor placement will be assigned on a first-come-first-serve basis.
      • Vendor is prohibited from selling merchandise or distributing information from an area other than their booth space. Food sampling is not permitted.
      • Participant must conduct themselves and dress in a manner appropriate to the event.
      • Participants must be at the event, engaged in their official capacity, for the hours and/or duration that have been mutually agreed upon between the Participant’s organization and Event personnel.
      • Participant acknowledges they are not a spokesperson for the Event and will direct any on-site media inquiries to Event personnel.
      • Participant grants the City of Plano the right to use his or her name and likeness obtained in connection with participating at the Event for any publicity and advertising purposes.
      • Booth space will be assigned in advance by the event organizer, based on the order in which the signed contracts and payments were received. An effort will be made to separate artists selling similar products. However, all booth assignments are final, and no changes will be made during the set-up process for any reason.
      • Participant will be responsible for their own cash box and receipts. You are responsible to apply for the Texas State Sales Tax ID# and to report your earnings as being sold in Plano, Texas. The state sales tax rate is 8.25%. For more information on applying and filing call 1-800-252-5555.
      • Vendor must only sell those items submitted and approved by the City of Plano. City of Plano decisions are final. Only merchandise submitted in the application is allowed to be displayed during the event. Please submit photos for consideration. Vendor shall not sublet or assign this License to any other person.
      • Each vendor will receive a time schedule for arrival. Location and placement of each vendor will be determined at the sole and absolute discretion of the event organizer.
      • Before vehicles are allowed on site at the conclusion of the event, the participant’s booth must be packed up and ready to load. Vendors may not shut down or depart their booth during hours of operation. Any vendor who leaves before the conclusion of the event will terminate their right as a vendor for future events. Vendors must personally attend their booths and must be present during the entire festival. The vendor shall maintain his/her own booth at all times in a safe manner. Vendors are required to conduct all activities within their assigned booth space. Participants must dispose of all trash according to the City of Plano regulations.
      • Any participant in violation of these policies will be permanently removed from the event and no refund will be given.
      • The Plano Police Department will provide security during the event. This presence does not guarantee against theft or loss but should submit any precautions which the vendor has already taken. The City of Plano is not responsible for any lost, damaged or stolen items or property.
      • The event organizer holds the right to refuse participation to anyone because of non-compliance with the guidelines. This will result in forfeiture of all fees paid. Returned checks and cancellations will be charged a $25 fee. Payment is due prior to the event.

    6. Acknowledgement*